Best document scanner: Wireless, handheld, and portable scanning for your home office
We’ll help you find the perfect document scanner for collecting paperwork and sharing photos with ease.
Document scanners might seem like a pretty straightforward gadget, but buying the first one you see will probably leave you with a device that doesn’t do what you really need it to. If you’re scanning and collating documents for tax season, for example, there’s a specific scanner for you. If you’re working in a busy office or in a front-facing customer service position, there’s another one that’s better suited for those needs. And if your mission is to collect and perhaps enhance old family photos, having the appropriate model will make all the difference.
When you’re ready to go paperless, you’ll need to take into account where you plan to use this scanner, the workload you expect it to handle, and the specs of the materials you’ll be sending through. Some scanners handle double-sided documents in one go, while others require you to enter the file twice. To find the best document scanner for you, you’ll need to double-check the specs before you have it shipped to your door.
- Best all-in-one office scanner for photos and docs: Brother Wireless High-Speed Desktop Document Scanner
- Best handheld document scanner: Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner
- Best photo scanner: Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner
- Best double-sided document scanner: Fujitsu ScanSnap iX1500 Deluxe
- Best document scanner with a feeder: Xerox DocuMate 3125 Duplex Document Scanner
- Best cheap document scanner: Brother DS-640 Compact Mobile Document Scanner
Features to consider when shopping for a document scanner
Before you click “add to cart” on any scanner, you’ll want to consider your specific needs and goals for the device. From portable scanners to one that can handle large documents, we’re here to help you find the best option for you. For those looking for a scanner to use at home—for both work and personal—we’ve got you covered, too.
Do you want a scanner that can handle important documents and full-color photos?
Odds are you’re looking for a scanner that handles both documents, photos, and images without much trouble. While you can easily find a specialty scanner for documents and one for photos, having the option to do both is a better value. To find a good all-around scanner, you’ll want to look for one that includes a wide range of resolutions. You’ll also want a scanner that handles double-sided documents, provides easy connectivity and comes with software that will allow you to easily collate and edit documents and photos.
Best All-In-One Office Scanner: Brother Wireless High-Speed Desktop Document Scanner
One Scan to Rule Them All
A 2.8″ color touchscreen allows for custom scans on the go. Amazon
This Brother office scanner handles photos and documents with a resolution up to 1200 x 1200 interpolated and 600 x 600 optical. Document scanning is made easier by dual-sided scanning, while photo scanning is enhanced thanks to a number of image optimization features that can even remove blemishes.
Do you need a portable document scanner you can take on the go?
Depending on what your work requires, having a portable scanner can increase your efficiency. For those of us who dive into troves of documents on the regular or end up at interviews where subjects offer up old photos, a portable option can be invaluable.
Understandably, you won’t see the range of features in a portable scanner as you would a full-size one, but there are still features you’ll want to look for. You’ll want something light and that can still scan quickly. On top of that, make sure it’s large enough to handle the kind of materials you’ll be scanning, where that’s photo or legal paper. Charging is another major factor if you’re taking your scanner on the go. USB charging is generally the standard and definitely preferable to batteries and external power supply, which may be hard to come by on the road.
Best Handheld Document Scanner: Epson WorkForce ES-50 Portable Sheet-Fed Document Scanner
The fastest scan speed in a portable device. Amazon
Great for scanning receipts and paper, this Epson handheld document scanner can scan documents in the blink of an eye. It also comes with helpful software that allows you to upload your scans straight to the cloud while also collating and labeling them. No batteries or power supplies here as a handy USB connection serves as a charger.
How high of a resolution do you require when scanning?
One size does not fit all when it comes to scanners—especially when you’re working with photos. You may care less about the resolution if you’re just scanning black-and-white files, but if you’re scanning photos you’ll need to make sure your pick can handle a variety of photo sizes and that it can deliver high-resolution scans. Keep in mind: 6400 DPI the highest resolution scanners can deliver. Bonus: many photo-focused scanners also come with the ability to scan negatives, which can come in extremely handy if you work in a darkroom.
Best photo scanner: Epson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner
Capture your photos and negatives in up to 6500 DPI. Amazon
This Epson photo scanner is great for photo enlargements as it handles photos and negatives in 6400 DPI. You’ll be able to remove scratches, dust marks and discoloration thanks to their Digital ICE for Prints feature. The LED scanner requires no warmup and uses less energy than most traditional scanners. If you’re collecting and restoring old family photos, the Epson Perfection is perfect for you.
Will you need two-sided scanning?
Whether you’re scanning bills, important memos, or reports, you’re almost certainly going to want a scanner that can scan them without requiring you to manually flip them over. Good double-sided scanners can deliver this feature with quick scanning and added software tools that automatically organize your materials in the cloud. Quick tip: For two-sided scanning, look for a scanner that does around 30 scans per minute.
Best double-sided document scanner: Fujitsu ScanSnap iX1500 Deluxe
Back to Front
Scans documents of a variety of shapes and thicknesses, including receipts and business cards. Amazon
The Fujitsu ScanSnap is designed to scan a wide array of double-sided papers quickly while sorting them in the cloud. Great for the office, this scanner allows for the creation of profiles of multiple users so that scanned files will be sent to the appropriate location and organized by an individual’s presets. It also comes with a one-year subscription to Adobe Acrobat so that your scanned files will be automatically turned into searchable PDF files. Could you ask for more convenience?
Do you need a sheet feeder on the scanner?
These days, there are plenty of apps that let you scan an image or document right from your phone. But when you have to scan a mass of files, you’re going to want to be able to walk away and let the machine get the job done without your help. In this case, an automatic document feeder is the hardware you need. Make sure your feeder can hold a reasonable number of pages relative to your workload so that you won’t have to return to the machine before the job is done.
Best document scanner with a feeder: Xerox DocuMate 3125 Duplex Document Scanner
A document feeder that holds 50 pages. Amazon
The Xerox DocuMate is an unstoppable organization machine. Holding up to 50 pages in its automatic feeder, it scans up to 40 pages per minute so you’ll blaze through your uploads in a matter of minutes. Those scans go straight to the cloud and are automatically turned into searchable PDFs. Visioneer Acuity technology automatically improves the clarity of scanned images even when you’re dealing with imperfect originals.
Best scanner on a budget: What you get for under $100
Need to keep the cost of your office equipment low? A budget scanner is a decent solution if you aren’t planning to take on a load of work. For under $100, you’ll still be able to procure a device that captures a wide array of documents at a decent speed. Many budget options do come with cloud and device integration so that your scans go straight to storage, but if you’re hoping for high definition and color scans you’ll have to pony up a bit more cash.
Best cheap document scanner: Brother DS-640 Compact Mobile Document Scanner
Cheap and Effective
Scans black and white documents at 16 pages per minute. Amazon
This compact mobile Brother scanner is great for paper documents, IDs, business cards, and receipts. Sixteen pages per minute isn’t exactly a blazing speed but it won’t hamstring you unless you’ve got a lot of work to do. The included software suite helps optimize images and clarify text. You’ll also be able to send your work straight to the cloud, while a USB cord keeps it charged.
Q: What should I look for when buying a document scanner?
What you should look for when buying a document scanner depends on what you’ll be doing with it. If you’re tackling photos, you’ll want to look for the highest definition (6400 DPI) available and a scanner that can take on a variety of image sizes. If you’re doing a moderate amount of document scanning, you should prioritize a scanner that can identify and organize documents. If you’re doing office-level scanning you’ll want an automatic feeder, the ability to scan a wide array of documents and photos, and blazing fast scan speeds. The fastest scanners can do hundreds of pages a minute but they carry a higher price tag.
Q: How do I choose a scanner?
Choose the best document scanner by first identifying your scanning needs and your budget. Odds are you won’t need every feature that comes with the most expensive scanners. Determine how you’ll be using your scanner and look for features that will make that work easier.
Q: What is the fastest document scanner?
The fastest document scanners hit up to 150 pages per minute and 300 images per minute. (The Kodak i4850, for instance, delivers on these speeds at the cost of a small sedan!)
A final word on shopping for document scanner
Remember: No matter what kind of document scanner you buy, the software it is compatible with can make a world of difference. Automatic image enhancement and file organization in the cloud can reduce the organizational work associated with scanning. But if scanning is integral to your job it is absolutely worth something that is accurate and fast because nothing is as bad as waiting for multiple scans just to end up with blurry, unusable files.